EAAS Privacy policy
Welcome to EAAS's Privacy Notice
The European Academy of Advanced Studies, EAAS, is committed to the security of personal data and the privacy of all its contacts. EAAS compiled its privacy policy to explain how we collect, use, and protect your data and your legal rights.
Purpose of This Privacy Notice
This is a privacy notice that informs about how EAAS collects and processes personal data, in particular through its website when:
1) Provide personal data by any means.
2)Subscribe to marketing materials.
3) Send an enquiry form or request a callback.
4) Access our website or mobile application via links via social networking media like Facebook, Twitter, Instagram, or other similar websites.
5) You can register your inquiries through our website, make an application for any online, full-time, or part-time course, or apply for your employees or staff if your company would like.
Our site does not target persons under 14, and we do not knowingly collect any information concerning them. If, in business or marketing, we need to take in personal data concerning children, EAAS will take appropriate measures to protect the data. EAAS will obtain parental or guardian consent before collecting data. Contact info@eaas.mt for details.
Important: You must read and be fully aware of the EAAS privacy policy regarding understanding the information we collect from you and how we process it.
1. Important information and who we are
Data Controller
European Academy of Advanced Studies manages the website of a company registered in Malta with its registered office at 113 MINDO, TRIQ L-IMDINA, QORMI, QRM 9016, Malta.
EAAS has appointed a Data Protection Manager (DPM) to oversee this EAAS privacy policy. If you have any questions about this Policy or your legal rights, please contact the DPM using the details below.
Contact details
Legal Entity Data Controller: European Academy of Advanced Studies (EAAS)
Data Protection Manager: Meenu Antony
Data Protection Email address: info@eaas.mt
We may update this notice, and changes will be posted on the EAAS website. Check regularly for updates.
Necessary: You must ensure that your personal data is accurate and up to date. Please inform us of any changes to the personal data supplied during your engagement.
Third-Party Links
EAAS may contain links to other websites provided by third parties. When you click on links to those third-party websites, Third parties may collect or share your data. This Policy does not address, and EAAS cannot control the privacy policy of any third-party websites, so you should read the privacy policy on each website you visit carefully.
2. Information we collect from you
Personal data: It identifies an individual using any information that can reveal their identity, including details that can identify a person, such as their name, phone number, address, email address, or identification number.
We may collect, use, store, and share various categories of personal data, including:
Education and Employment Records: Including academic certificates, employment contracts, and professional licenses.
Identification Documents: It include your Passport, National ID card, Driver's license, or similar official documents provided by the government.
Contact Data: Phone number, email address, postal address, social media profiles, emergency contacts, and communication preferences.
Employment Data: Including resume or curriculum vitae (CV), cover letter, job application form, offer letter, payroll information, performance reviews, training certificates, employee handbook, termination letter, or similar employment data.
Financial Data: Bank statements, loan agreements, invoices and receipts, insurance policies, or similar financial data.
Marketing and Communication Data: Including prospectuses and brochures, public relations materials, social media content, internal communication guidelines, website content, email campaigns, student recruitment materials, press releases, and event promotion materials.
Technical Data: Hardware inventory, data backups and recovery plans, software documentation, security policies and procedures, network diagrams, training materials for IT staff, and system architecture documentation.
Usage Data: Including financial transaction records, system logs, research data, attendance and participation records, surveys and feedback data, learning management system (LMS) usage, website and app usage data, login and authentication data, communication metadata, and library usage data.
Visa Data: Passport information, visa application forms, biometric data, visa type, confirmation of enrollment or employment, visa issuance and expiration dates, proof of financial means, health insurance information, and proof of accommodation or similar data.
Unique Category Data: Genetic data, criminal records, health and medical data, racial or ethnic origin, biometric data, sexual orientation, and gender identity.
Criminal Offense Data: Police reports, court records, arrest records, witness statements, and relevant legal documents about the case.
3. How do we collect your data?
EAAS collects personal data in the following ways:
Direct Interactions: You may provide data by contacting us by telephone, email, post, or otherwise, which includes visiting our site, registering, requesting marketing materials, or entering a promotion, survey or feedback.
Automated Technologies: Some information on your device, browsing activities, and patterns are collected automatically when visiting our website through our server logs, cookies, and similar technologies.
Publicly Available Sources or Third Parties: We get personal data about you from different public sources and third parties, which may include:
- Agencies and private website publishers based inside and outside Europe collect technical data, marketing information, identity details, academic records, and contact information.
- Data aggregators collect contact and identity information.
- Social media like Instagram and Facebook, as well as services such as Google Analytics, Google Tag Manager, and similar tools, collect and analyze data.
- Electoral registers and online directories, as publicly available sources, provide data.
4. How do we use your information?
EAAS processes your data in strict adherence to the requirements of the data protection laws. The following are the primary uses of your personal information:
- Enrollment and Admission: To manage student records and academic progress and provide necessary services.
- Security and Access Control: To guarantee the safety of persons within our premises.
- Legal Compliance: To meet legal obligations and satisfy regulations.
- Marketing and Promotion: To personalize advertisements and promotions based on user preference.
- Engagement: It allows communication, events, or other interactions.
- Service Improvement: Enhancing the offering by strengthening and personalizing our communications to improve the quality of offerings.
Please review the table below to learn about the types of legal groundwork that will depend on processing your data.
We usually do not depend on consent as a legal basis for preparing your data other than in connection with sending direct marketing communications to you via SMS or email. You always have the right to cancel your consent to marketing at any time by contacting us at dpm@eaas.mt or by clicking the link in the relevant emails to unsubscribe.
5. Purpose of use of your data
| Purpose | Types of data | Legal rights to use to process the data |
|---|---|---|
| Students/approaching students | ||
| To register/enroll as a new student and provide a student ID card/number |
|
Signing a contract with you |
| Request for course enquiries, applications and to respond to your call/email |
|
Signing a contract with you |
| Allow you to finish a survey |
|
|
| Make adjustments to meet medical conditions/disability requirements | Health Data | Requirements to sign a contract |
| Examination of equal opportunities | Nationality, gender and religion | Legal responsibility |
6. Graduation
The most significant event for graduates is the graduation ceremony. It is a formal event held for the elite to celebrate and acknowledge the academic achievements of students who have completed their courses successfully. EAAS holds these ceremonies publicly, so its privacy policy does not apply to attendees. So here we are listing the points about protecting your data during the graduation ceremony. EAAS privacy policy applies to all students eligible for an award or those intending to graduate, whether they attend a ceremony or not. Please note the following pieces of information and make sure your guests are also aware of this information:
- We will publish your name and student ID in the graduation brochure. If you are not interested in publishing your name and details, email us at info@eaas.com five weeks before the ceremony.
- Your name and designation will be announced in the graduation ceremony when you walk across the stage.
- We will take your photographs at the graduation ceremony.
- Photographers arranged by the institute will take crowd pictures at our graduation venue.
- Inform the photographer before they take the picture if you do not want your photo clicked.
- At graduation, if you are unwilling to have the pictures taken when crossing the stage or being handed over the certificate, you must inform us at dpm@eaas.com five weeks before the date of your graduation ceremony.
- We will upload videos taken at the graduation ceremony to our official website for viewing and use them for upcoming post-graduate events.
- Television companies may be available to film our VIP guests and interview our best graduates. If you wish to appear or refrain from appearing on television, you should maintain your distance from the filming place.
- We will use the pictures and videos taken at the ceremony to promote EAAS activities, including promotional materials, the global website, brochures, and course leaflets. Note that the website will be accessible worldwide.
Email us at dpm@eaas.com five weeks before the ceremony for any questions about using personal data. Please read the full EAAS privacy policy below:
Necessary: When emailing for your request, please add your student identity number and course of study.
Identity of controller
European Academy of Advanced Studies (EAAS)
Intention for processing/ gathering
The primary purpose of collecting your data may include documentation of the graduation event to celebrate the achievements of the students, awards for the graduates, and promotional purposes of the institute for the future.
Legal basis
The Article 6(1)(a) consents to the release of personal data to the press.
The Article 6(1) of General Data Protection Regulation contains the following:
The legal basis for processing personal data for filming and photography is for future promotion of the institute; for further information, see the photography statement provided. It is the lawful right of the controller to use pictures of successful graduates and ceremonies for future promotion of the institute. To balance the students' and individuals' rights and freedom, the institution will provide information to avoid inclusion in the filming and photography and protect their rights in the event. The student/graduates and the institution must document significant life events to celebrate them.
Whose data is being gathered?
Students, institution employees, and all others attending the ceremony, including those invited by students/graduates as their guests.
What data is being gathered?
Name, contact information, identification number, educational background, virtual images, and photographs.
How do we gather the data?
A camera collects photographs on the day of the graduation event and by the event organization for the institute.
Who has access to the data shared outside the institution?
To the public: publishing names in graduation brochures and promotional materials for other institutions in electronic or printed format.
How do we protect the data?
The photographs/images and videos are kept securely by the institution's information security and data protection policies.
Up-to-date Data
Students must keep their data up-to-date throughout their studies and inform us of any changes to ensure the personal data used for graduation is accurate and properly recorded.
Is the data used for any automated decision-making?
No, we never use automated decision-making or profiling in the graduation ceremony.
Is the information shared outside the European Union?
EAAS will broadcast graduation ceremony videos and photographs on social media via the Internet, making them accessible outside the EU.
Your rights
- Students/graduates can request to keep their details private from the official graduation brochures.
- The graduation ceremony is optional for students/graduates. They can choose to graduate without attending the graduation ceremony.
- You need to write an email to dpm@eaas.com to request the changes five weeks before the graduation ceremony date.
7. Disclosure of your personal data
Data will also be shared with these parties:
- Internal third parties, such as HR, IT, or finance departments, may share information with other departments within the institution.
- External third parties (partnered organisations, universities, or research institutions to collaborate on projects or educational initiatives).
- Specific third parties (consulting firms, nonprofit organisations, government institutions, legal firms, and technology providers)
If your business changes, the new authority may use your personal information as stated in the EAAS privacy policy. In the future, we may merge with other companies or seek partnerships with other businesses, sharing your data as necessary. We will instruct all third parties to respect and secure your data and process it in compliance with data protection laws.
We do not permit the parties to use your personal data for their own purposes, and they will only have permission to process your personal data for specified purposes and according to our institution's instructions.
8. INTERNATIONAL DATA SHARING
The new authority may use your personal information, including EAAS privacy policy in case a change happens to our business. In the future, we may seek to have other businesses or merge with other companies, and your data will be shared. We instruct all third parties to respect the security of your personal data, processing per the data protection law.
Please contact our DPM for further information about transferring your personal data outside the European territory
9. Data security
We have several measures in place to protect data, the confidentiality, integrity, and availability of information.
- Access Controls: Implementing an access control mechanism to restrict data access only to authorized personnel, ensuring a need-to-know basis.
- Data encryption: encrypting sensitive data both during transmission and storage to prevent unauthorized access of data.
- Regular data backups: We conduct regular backups of critical data to prevent your data loss and facilitate recovery during a security inside.
- Secure software development: following safe coding practices and conducting regular security assessments for software applications.
- Secure password policies: enforcing strong passwords and multi-factor authentication to enhance user account security.
In some cases, you can ask EAAS to delete your personal information. See below for more details.
10. YOUR LEGAL RIGHTS
Under certain conditions, you have legal rights regarding your data under data protection laws. You can request access to your data, and it enables you to receive a copy of the personal data we hold about you, and you can check whether we are lawfully processing it.
To make a request: If you like to request access to your personal details, please contact us at the European Academy of Advanced Studies, 113 MINDO, TRIQ L- IMDINA, QORMI, QRM 9016, Malta, or by emailing us at dpm@eaas.com.
What we may need from you: We may need a request from you with specific information that helps us verify your identity and secure your right to access your personal data. Security measures ensure that we do not reveal your personal data to anyone who does not have the right to access it. We may also directly contact you for further information about your request to access your data to speed up our responses.
- Right to information: You can request and receive a copy of your data, and we may charge a small fee for this service.
- Right to data portability: The right to data portability allows you to request that we share the personal data we have gathered with another organization or directly with you in certain situations. If you submit a request, we have thirty days to answer.
- Right to delete: The right to delete permits you to request to remove all your data from the database in some circumstances.
- Right to object: Under certain conditions, you have the right to object to our processing of your personal information.
- Right to rectification: The right to rectification allows you to request the correction of your incorrect personal information. You also have the option that we will enter any information you think is missing.
- Right to restrict: This right of restriction, under certain circumstances, allows you to request from us a restriction on the processing of your personal information.
11. Cookies and Web Beacons
When addressing cookies and web beacons in the privacy notice, it is essential to be transparent about data collection practices.
-
- Purpose: We specifically used them for essential functions, analytics, or other purposes.
- Types of cookies used: May contain persistent cookies, session cookies, and third-party cookies.
- Consent mechanism: Students or individuals can always provide or withdraw consent for cookie usage by writing a request to the data protection manager.
- Data collected: The information may relate to user preferences, browsing history, or any other personal data.
- Purpose of data collection: If you have any concerns regarding using cookies and web beacons, please get in touch with us at dpm@eaas.com.
- Contact information: If you have any concerns regarding using cookies and web beacons, please get in touch with us at dpm@eaas.com.
Changes to This Privacy Policy
We may update this Privacy Policy, so check this page regularly for changes. We will give you alert to changes by changing the date of last revision above. These changes are effective once they are posted on this page.
Please do not feel hesitate to contact the Data Protection Manager with any questions or suggestions regarding the EAAS Privacy Policy or if you want to delete data at info@eaas.com. We try to return your inquiry in thirty days.